About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Role

You'll join a US team to support pooling operations across our US-based client portfolio. This role is hands-on with transaction processing, reconciliations, and maintaining clear financial records that keep pooling arrangements running smoothly.

What You'll Do

• Process day-to-day financial transactions for pooling accounts including receipts, disbursements, journals, and bank transactions

• Reconcile bank statements, clearing accounts, and intercompany or pool balance movements on a regular basis

• Maintain the general ledger for pooling entities, ensuring entries are complete, properly coded, and supported with documentation

• Support month-end close activities: prepare reconciliations, accruals, and standard month-end schedules for pooling accounts

• Prepare and review periodic reports related to pooling activity and provide explanations for variances

• Coordinate with client services, treasury, and external vendors to resolve discrepancies and ensure cash movements are recorded correctly

• Maintain organised digital filing for all pooling documentation to support audits and quarterly reviews

• Assist with process improvements and standardisation of pooling procedures, checklists, and templates to reduce manual effort and increase accuracy

What We're Looking For

• 2–3 years' bookkeeping or accounting experience, ideally with exposure to cash pooling, treasury, or multi-entity bookkeeping

• Strong working knowledge of US accounting standards and experience working with USD accounts

• Hands-on experience with accounting software (QuickBooks, Xero, NetSuite or similar) and comfortable with spreadsheets (advanced Excel skills)

• Proven ability to perform timely reconciliations and to investigate and resolve discrepancies

• High level of accuracy and attention to detail, with a structured approach to documentation and record-keeping

• Good communicator who can collaborate with internal teams and external partners, and escalate issues when needed

• Comfortable working in a fast-paced environment and able to prioritise multiple tasks to meet deadlines

Nice to Have

• Experience supporting pooled cash arrangements, notional or physical pooling structures

• Familiarity with bank portals and payment processing workflows for US banks

• Experience with accounting automation tools or workflow platforms (e.g., Bill.com, Dext, or similar)

• Basic understanding of treasury operations and cash forecasting

Why This Role

This is a practical, impactful bookkeeping role within a growing finance function. You'll own the accuracy of pooling records, contribute to clearer cash visibility for clients, and help shape efficient processes that scale. If you enjoy tidy reconciliations, logical problem-solving, and working cross-functionally to keep cash movements clean, you'll make a visible difference here.

This role is open to Philippine citizens currently based in the Philippines.

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