About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Client
Our client is an accounting firm business based in the UK growing their existing offshore team to support their operations team. The role is responsible for ensuring all requests are actioned efficiently and completed within agreed SLAs, maintaining clear communication and high standards of service delivery at all times.


The Role
The Admin Assistant will take ownership of the central Executive Assistant (EA) inbox, proactively monitoring incoming requests and either completing tasks directly or assigning them to the appropriate EA.

What You'll Do

• Take ownership of the central Executive Assistant (EA) inbox

• Record Management – Updating and maintaining the database across the business, working with Stakeholders to ensure their data is kept accurate

• Monitor incoming requests and prioritise tasks appropriately

• Allocate tasks to the appropriate EA in line with workload and capability and track progress of assigned tasks to ensure completion within agreed SLAs

• Reward Hub allocation of vouchers and shout outs on the behalf of Partners, Associate Partners and Directors.

• Create and amend PowerPoint documents

• Format word documents, create letters on word and add signatures to documents

• Assist with complex travel bookings

What We're Looking For

• Experience in an administrative role, ideally within a regulated or professional services environment.

• Strong attention to detail and organisational skills.

• Good formatting skills

• Ability to manage multiple cases simultaneously while following strict procedures.

• Good time management skills

• Clear written and verbal communication when requesting documentation or clarifying information with stakeholders/clients.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Comfortable working with confidential information and following strict processes.

Why This Role

This role offers the opportunity to become a key support function within the business, ensuring the Executive Assistant team operates efficiently through effective task coordination, stakeholder communication, and prioritisation of business needs. It is ideal for someone who enjoys a fast-paced and highly collaborative environment, with exposure to senior stakeholders while developing strong organizational, administrative, and problem-solving skills across a wide range of responsibilities.

This role is open to Philippine citizens currently based in the Philippines.

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