About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Client
Our client is a Chartered Accounting and Advisory firm based in New Zealand, growing their existing offshore team to support their administration function. They provide accounting and business advisory services to a diverse client base and are committed to delivering efficient, high-quality client support. This role exists to ensure the smooth day-to-day operation of the practice by providing reliable administrative, operational, and client support to the wider team.

The Role
As a Junior Administrator, you'll play an important role in supporting the firm's daily operations through a broad range of administrative and coordination tasks. You'll work closely with the Practice Manager and wider team to maintain accurate records, manage client administration, coordinate schedules, and support internal processes. Success in this role comes from being highly organized, detail-oriented, proactive, and committed to delivering excellent administrative support.

What You'll Do

• Provide day-to-day administrative support across the business

• Prepare spreadsheets, reports, and other business documentation

• Maintain organized digital filing systems and company records

• Complete new client onboarding and ex-client exit processes using internal software

• Support internal client marketing activities as required

• Assist with Companies Office administration and ACC system management

• Respond to general email enquiries and direct requests to the appropriate team members

• Coordinate meetings, appointments, and business schedules

• Enter and maintain accurate information across company databases and systems

• Coordinate Inland Revenue (IRD) mail and assist with IRD Tax Agency administration

• Support reconciliation activities and other finance-related administrative tasks

• Assist with onboarding administration for new employees

• Maintain confidentiality while ensuring compliance with company policies and procedures

What We're Looking For

• Previous experience in an administrative or office support role

• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint

• Excellent organizational skills with the ability to manage multiple priorities

• High attention to detail and accuracy in data entry and record management

• Strong written and verbal communication skills

• Professional phone and email etiquette

• Ability to work collaboratively while managing tasks independently

• Reliable, proactive, and eager to learn new systems and processes

• High level of professionalism, discretion, and confidentiality

Nice to Have

• Experience using Xero Practice Manager (XPM) or other practice management software

• Experience working within a Chartered Accounting or professional services environment

• Familiarity with client onboarding, compliance, or IRD administration processes

• Experience supporting accounting or finance teams

Why This Role

This is an excellent opportunity to join a growing New Zealand Chartered Accounting and Advisory firm where your work will have a direct impact on the efficiency of the practice. You'll gain exposure to a broad range of administrative functions, work alongside experienced professionals, and develop valuable skills within a collaborative and supportive team environment.

This role is open to Philippine citizens currently based in the Philippines.

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