About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Client
Our client is a Chartered Accounting and Advisory firm based in New Zealand, growing their existing offshore team to support their senior accounting function. They provide accounting, tax, compliance, and advisory services to a diverse portfolio of businesses and individuals, helping clients navigate financial obligations with confidence. This role exists to strengthen their back-office operations by delivering high-quality compliance work and ensuring client assignments are completed accurately and efficiently.

The Role
As a Bookkeeper, you'll support the day-to-day financial operations of New Zealand clients, from GST returns and payroll processing through to reconciliations, workpapers, and draft management accounts. You'll work closely with the onshore accounting team, keeping records accurate and review-ready while anticipating deadlines, flagging issues early, and stepping in where needed.

Success in this role means more than completing assigned tasks — it means producing reliable work, staying ahead of deadlines, and taking ownership of client outcomes.

What You'll Do

• Compliance & Reporting

  • Prepare GST returns for New Zealand clients in line with IRD requirements.

• Payroll Processing

  • Process weekly, fortnightly, and monthly payroll runs.

  • Ensure full compliance with NZ payroll legislation and reporting standards.

• Month-End, Workpapers & Management Accounts Preparation

  • Prepare monthly and quarterly workpapers using Cahill templates.

  • Reconcile balance sheet accounts (bank, debtors, creditors, accruals, prepayments).

  • Prepare and post manual journals for month-end adjustments.

  • Prepare draft management accounts, including profit and loss, balance sheet, and supporting schedules, ready for onshore review.

  • Support variance analysis by flagging unusual movements or trends for follow-up before accounts go out for review.

  • Keep management accounts workpapers current between review cycles, rather than only at month end.

• Bookkeeping & Records Management

  • Record transactions accurately in Xero (MYOB experience advantageous).

  • Maintain accurate and up-to-date financial records.

  • Monitor accounts receivable/payable balances.

• Client & Team Communication

  • Collaborate with the onshore team to prepare annual accounts.

  • Communicate effectively via email, Microsoft Teams, and task management platforms (Karbon).

  • Work consistently with Cahill procedures, templates, and documentation standards.

• Ad Hoc & Proactive Support

  • Respond flexibly to ad hoc requests from the onshore team, including urgent client queries and one-off analysis.

  • Anticipate upcoming deadlines and prepare ahead of time, rather than waiting for a specific instruction.

  • Flag risks, errors, or inefficiencies proactively, even when they fall outside your usual task list.

  • Take ownership of tasks that fall between roles, treating client outcomes as a shared responsibility.

• Administrative Support

  • Complete client onboarding, scope change, and compliance documentation accurately.

  • Maintain organised electronic filing systems.

  • Handle system administration and general data entry tasks.

• Additional Duties

  • Suggest and contribute to process improvements.

  • Support colleagues where needed during peak periods.

  • Demonstrate a discretionary work ethic, going beyond the minimum scope of the role when client or team needs require it.

• Attitude & Work Ethic

  • Proactive and self-directed, with a strong sense of ownership over outcomes, not just assigned tasks

  • Comfortable with ad hoc requests and shifting priorities, without needing to be asked twice

  • Identifies what needs doing next, rather than waiting for instruction

  • Treats client outcomes as a shared responsibility, going beyond the bare minimum of the role

What We're Looking For

• Bachelor’s degree in Accounting, Finance, or related field (nice to have, not required)

• Minimum 1 year of NZ-focused accounting or bookkeeping experience (nice to have, not required)

• Proficiency in Xero

• Intermediate/advanced Microsoft Excel skills

• Strong written and verbal English communication skills

• Exceptional accuracy and attention to detail

• Strong organisational and time management abilities

• Self-motivated and able to meet deadlines in a remote setting

Why This Role

This is an opportunity to work closely with a New Zealand accounting practice and gain hands-on exposure to bookkeeping, payroll, GST compliance, reconciliations, and management accounts. You'll also have meaningful ownership of client work and the opportunity to contribute beyond the basic scope of the role as the offshore team continues to grow.

This role is open to Philippine citizens currently based in the Philippines.

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